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Voice AI for Property Management

Property managers waste 15-20 hours weekly on unqualified leads and routine inquiries. Your AI leasing agent qualifies prospects 24/7, books tours instantly, and handles maintenance requests.

ROI for 200-Unit Property

Current Costs:

Leasing staff (2 FTE @ $42k)-$84,000/year
Lost leads (40% miss rate)-$120,000/year
Vacancy loss (avg 14 days longer)-$45,000/year
Maintenance inefficiency-$28,000/year
Total Annual Cost:-$277,000

With AgentPortal:

1 fewer leasing agent+$42,000
95% lead capture rate+$108,000
7 day faster fill rate+$22,000
Maintenance automation+$20,000
AgentPortal cost-$6,000/year
Net Annual Gain:+$186,000

Based on 200-unit multifamily property, $1,500 avg rent, 25% annual turnover

Real Results from Property Managers

3.2X
More Qualified Leads

AI pre-qualifies on budget, move-in date, pets

70%
Operating Cost Reduction

Automated leasing and maintenance routing

7 days
Faster Unit Fill

24/7 touring and instant responses

94%
Lead Response Rate

Up from 58% with manual processes

The Property Management Grind

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Unqualified Lead Nightmare

"We get 80-100 inquiry calls per week. Our leasing agent spends 3 hours daily on the phone with people who: Can't afford it (40%), want to move in 6 months (25%), or just price shopping (20%). Only 15% are actually qualified."

→ AI qualifies on budget, timeline, pets upfront - only sends qualified leads
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After-Hours Lead Loss

"Most prospects call evenings and weekends when they're apartment hunting. We miss 60% of calls outside 9-5. By Monday morning they've already toured 3 other places and signed elsewhere."

→ 24/7 availability captures weekend warriors and evening searchers
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Maintenance Request Chaos

"We get 25-30 maintenance calls daily. Tenants call about everything - burnt out lightbulbs, AC not working, neighbors being loud. My team spends all day triaging, then manually creating work orders in our system."

→ AI assesses urgency, creates work orders, dispatches emergencies immediately
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Tour Scheduling Bottleneck

"Prospects want to tour NOW. But our leasing agent is showing unit 204, so calls go to voicemail. Prospects don't wait - they call the next property. We're losing 30-40 tours monthly to scheduling conflicts."

→ Self-service tour booking checks availability, sends lockbox codes instantly

Built for Property Management

Intelligent Lead Qualification

Asks the right questions upfront: budget range, move-in date, number of occupants, pets, desired amenities. Only sends you leads that match your units and criteria.

✓
Budget & Timeline Screening
"Our 2BR starts at $1,800. Your budget is $1,400? Let me check our 1BR availability instead."
✓
Pet Policy Enforcement
Checks pet restrictions, breed limits, size limits, pet deposits automatically
✓
Lead Scoring & Routing
Hot leads (ready in 30 days, approved budget) get priority routing

Self-Service Tour Scheduling

Prospects can book tours instantly 24/7. AI checks agent availability, sends tour confirmations, provides driving directions, enables smart lockbox access for self-guided tours.

✓
Real-Time Availability
Syncs with your calendar - no double bookings, no conflicts
✓
Automated Tour Reminders
Calls/texts 24hrs before: confirms attendance, provides lockbox code
✓
Post-Tour Follow-Up
"How was your tour? Ready to submit an application?"

Maintenance Request Triage

Categorizes requests by urgency: emergency (burst pipe, gas leak), urgent (AC out, water heater), routine (lightbulb, cabinet). Creates work orders automatically, dispatches vendors.

✓
Emergency Routing (24/7)
Burst pipes, gas leaks, electrical hazards → instant dispatch to on-call maintenance
✓
Vendor Coordination
AC broken in summer? Calls preferred HVAC vendor, schedules same-day service
✓
Tenant Notifications
"Your work order was submitted. Plumber scheduled for tomorrow 10am-12pm."

Rent Collection & Renewals

Proactive rent reminders before due date, late payment follow-ups, payment plan negotiations. Renewal outreach 90 days before lease end with incentive offers.

✓
Payment Reminders
Calls 3 days before due: "Rent is $1,800, due on the 1st. Need payment link?"
✓
Late Payment Diplomacy
Friendly but firm: "Rent is 5 days late. Can we set up a payment plan?"
✓
Renewal Campaigns
"Your lease expires in 90 days. Renew now: waived admin fee + $50/month discount"

See It In Action

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Prospect Calls

Saturday 7pm: "I saw your 2BR listing. I need to move in May 1st. Do you allow large dogs?"

Your agent answers immediately, office closed since 5pm.
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AI Qualifies

Asks budget ($2,200), dog breed (Lab - approved), income verification (3X rent met), move-in ready.

Qualified lead! Books tour for Sunday 2pm, sends confirmation + driving directions + virtual tour link.
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Lease Signed

Prospect tours Sunday, loves it, applies Monday. Approved and signed same week.

Without AI: Voicemail on Saturday → competitor signs them Sunday → you lose $36,000 annual rent.

Fill Units Faster, Reduce Costs

Join 150+ property management companies using AI to qualify leads, schedule tours, and handle maintenance 24/7. Setup takes 15 minutes. First 200 calls free.